Poland Passport Application (Wniosek o wydanie paszportu)

This file is the source-review record for this document version, per the manual-source-review-v1 practice. It documents the provenance of the published fields and states the current verification claim honestly.

Current claim

• status: draft
• verification.method: manual-source-review-v1
• verification.lastVerifiedAt: 2026-07-07

This is GOV-1685: research, document, test, and author Poland's Passport vertical, a confirmed-open, unscreened backlog candidate (global Passport was 17/22 jurisdictions before this cycle). Poland was already open (National ID, Business Formation, DMV; 3/6 verticals) — this closes its Passport gap, bringing Poland to 4/6.

Why this source, not a dead end

Poland's passport application (like its dowód osobisty) moved to a clerk-filled electronic form in 2022: gov.pl's own "Uzyskaj paszport" service page states in its own words that no paper wniosek needs to be prepared at all ("Nie musisz przygotowywać wniosku o paszport" language pattern — confirmed live this cycle), since the passport office fills an equivalent electronic application from data the applicant supplies plus registry data, during the mandatory in-person visit. No downloadable AcroForm PDF and no field-numbered informator/guide PDF was found for this specific process this cycle (unlike pl/mswia/wniosek-o-wydanie-dowodu-osobistego, whose sibling dowód osobisty process still has a genuine gazetted AcroForm PDF, and unlike es/aeat's Modelo 036, whose casilla-numbered guide PDF was this registry's prior fallback technique). Several candidate paper-form links were checked and rejected as sources this cycle:

• formularzeidruki.pl's "wzór wniosku o wydanie paszportu" page is a third-party scraped-content site whose own "download" links resolve to Google Drive file/document links, not an official government artifact — rejected as unverifiable and non-authoritative.
• bip.powiat-otwocki.pl's "Wzór poprawnie wypełnionego wniosku paszportowego dla osób pełnoletnich" PDF is a genuine local-government (BIP) document, but its content is a single page holding only its own title as extractable text — the actual "correctly filled example" content is a scanned/embedded image, not text or an AcroForm layer, and (per its own title) is a specimen/exemplar, not the current authoritative wzór — not used as a field-source.
• The Rozporządzenie MSWiA z dnia 9 września 2022 r. w sprawie dokumentów paszportowych (Dz. U. z 2022 r. poz. 2050), the regulation implementing the Act below, was checked in full (49 pages, extracted directly via pdfjs-dist) on the hypothesis that it might gazette a wniosek template the way the dowód osobisty regulation does. It does not: its five annexes are the wzór of the passport booklet itself (Załącznik 1), the temporary passport (2), the diplomatic passport (3), the service passport (4), and the temporary passport's personalization sticker (5) — none is an application-form template. This confirms no gazetted wniosek wzór exists for this process.

Rather than treat the absence of a downloadable form as a dead end (the conclusion three prior cycles reached for Spain's DNI and this cycle re-reached for Chile's passport/national-ID gaps), this document instead sources every field directly from Art. 33 of the Ustawa z dnia 27 stycznia 2022 r. o dokumentach paszportowych — the primary legislation that enumerates, by name, exactly what data the wniosek o wydanie dokumentu paszportowego must contain. This is a materially stronger source than a scraped or rendered form would be: it is the legal definition of the form's required content, not one office's implementation of it, and it is unauthenticated, unambiguous, and directly citable article-by-article.

Sources examined

Source 1 (primary source, the governing Act)

• Document: Ustawa z dnia 27 stycznia 2022 r. o dokumentach paszportowych — current consolidated text (tekst jednolity), Dz. U. z 2024 r. poz. 1063.
• URL: https://api.sejm.gov.pl/eli/acts/DU/2024/1063/text.pdf (Sejm's own ELI act-text API, HTTP 200, no login).
• Retrieved / reviewed: 2026-07-07.
• Extraction method: downloaded directly via curl, parsed in full (29 pages) with pdfjs-dist's page.getTextContent(). Cross-checked against the original enacted text, Dz. U. z 2022 r. poz. 350 (https://api.sejm.gov.pl/eli/acts/DU/2022/350/text.pdf, 30 pages, extracted the same way) — every article this document models (Art. 5, 17, 21, 28, 30, 31, 33, 36, 38, 41, 42, 43, 46) is verbatim-identical between the 2022 original and the 2024 consolidated text on every point used here; only the cross-referenced-Act citation footnotes (e.g. which Dz. U. issue amended the emerytury i renty Act) differ, which this document does not depend on.
• What it confirms: Art. 5 ust. 1 (citizenship is the sole eligibility gate: "Prawo do posiadania dokumentu paszportowego przysługuje każdemu obywatelowi polskiemu"); Art. 33 (the wniosek's full statutory content: ust. 1 pkt 1 the applicant's identity data lit. a-g, pkt 2 the applicant's own signature reproduction, pkt 3 parent/guardian/curator data for a person without full legal capacity, pkt 4 the applicant's correspondence address, pkt 5 the truthfulness declaration and criminal-liability clause, pkt 6 the applicant's signature, pkt 7 the office's own adnotacje urzędowe; ust. 3 the optional contact-data-register phone/email); Art. 36 (the seven categories of documents/evidence an applicant presents); Art. 38 ust. 5 (the office's own discretion to additionally request birth surname, previous surnames, and parents' given names/surnames/birth surnames to help establish identity); Art. 41 (the full photograph specification, its 6-month freshness window, and its named exceptions); Art. 42 (fingerprint collection and its two exemptions); Art. 17 (10-year standard adult validity); Art. 21 (the ~10 statutory reduced/exempt-fee categories); Art. 46-47 (the rare "second passport" pathway, out of scope).

Source 2 (corroborating, the live gov.pl service description)

• URL: https://www.gov.pl/web/gov/uzyskaj-paszport-usluga-dla-osoby-doroslej (HTTP 200, no login).
• Retrieved / reviewed: 2026-07-07.
• What it confirms: the practical, non-statutory detail the Act itself does not state — that no paper wniosek is prepared at all in the ordinary case (the office fills an electronic form in front of the applicant); the current standard fee (140 PLN) and named reduced-fee groups in plain language (students 18-26, pensioners, disability-benefit recipients, and 20+ other categories, consistent with Art. 21's own longer statutory list); the ~1-month standard processing time; that fingerprints are taken in person; and that a distinct uzyskaj-paszport-tymczasowy service exists for the temporary passport, corroborating this document's decision to exclude that process (mirroring de/bmi/passport-application's exclusion of the vorläufiger Reisepass on the same basis).

Source 3 (corroborating, a voivodeship-office service description)

• URL: https://www.katowice.uw.gov.pl/usluga/paszporty/paszport-dla-osoby-pelnoletniej — attempted this cycle but could not be retrieved (TLS certificate verification failure on this cycle's fetch tooling, not a login/CAPTCHA/WAF gate). Not used as a source; listed here for a future reviewer to retry with different tooling, the same disclosure discipline this registry applies to any source it could not actually read this cycle.

Field inventory (Phase 2)

All 18 fields[] entries and the 4 documents[] entries carry their own Art./pkt sourceRef inline in schema.json. Summary by step:

| Step | Fields | Required for this v1.0.0? | |---|---|---| | Eligibility | isPolishCitizen | Required (folds Art. 33 ust. 1 pkt 1 lit. e obywatelstwo into a single gate — judgment call 1) | | Applicant details | nazwisko, imiona, dataUrodzenia, miejsceUrodzenia, plec, pesel | All required — Art. 33 ust. 1 pkt 1 lit. a/b/c/d/f/g | | Supplementary identity data | nazwiskoRodowe, poprzednieNazwiska, imieOjca, imieMatki, nazwiskoRodoweMatki, nazwiskoRodoweOjca | All optional — Art. 38 ust. 5 is discretionary ("może żądać"), not universal (judgment call 2) | | Correspondence and contact | correspondenceAddressLine, correspondenceCity, correspondencePostalCode required; numerTelefonuKontaktowy, adresEmailKontaktowy optional | Address required per Art. 33 ust. 1 pkt 4; phone/email optional per Art. 33 ust. 3 | | Fee | claimsReducedOrExemptFee | Optional | | Documents | currentIdentityDocument (optional), photo (required), proofOfFeePayment (required), reducedOrExemptFeeProof (optional, requiredWhen claimsReducedOrExemptFee true) | Per Art. 36 |

Total: 18 fields plus 4 documents[] entries. No crossFieldValidation or exclusivityGroups are modelled — the one conditional relationship this cycle found structurally confirmable (reducedOrExemptFeeProof's dependency on claimsReducedOrExemptFee) is expressed as a requiredWhen gate on the document itself.

Access notes and judgment calls

1. isPolishCitizen folds the Act's own obywatelstwo (citizenship) data element (Art. 33 ust. 1 pkt 1 lit. e) into a single boolean eligibility gate with eligibleValues: [true], rather than an open citizenship field. Reasoning: Art. 5 ust. 1 makes Polish citizenship the sole condition of the right to hold a passport document at all; no other citizenship value is a legitimate input to this specific process. This is the exact same treatment pl/mswia/wniosek-o-wydanie-dowodu-osobistego gives its own analogous obywatelstwoPolskie field, and this document follows that sibling schema's precedent directly.
2. The six "supplementary identity data" fields (nazwiskoRodowe/poprzednieNazwiska/imieOjca/imieMatki/ nazwiskoRodoweMatki/nazwiskoRodoweOjca) are modelled as optional, not required, even though the sibling dowód osobisty schema requires close analogues (imieOjca, imieMatki, nazwiskoRodoweMatki) unconditionally. This is a real difference in the two source instruments, not an oversight: the dowód osobisty form's own AcroForm makes these required fields on every application; the passport Act's Art. 38 ust. 5 instead frames the office's right to request this data as discretionary ("może żądać podania"), used only when needed to establish identity, citizenship, or other data necessary for the application — a genuine conditional collection, not a universal one. Modelling it as optional reflects the source's own wording rather than importing the sibling schema's requiredness by analogy. Correction (post-review, GOV-1687): an earlier revision of this document carried over the sibling dowód osobisty schema's exact 3-field set (imieOjca/imieMatki/nazwiskoRodoweMatki) by analogy instead of independently transcribing Art. 38 ust. 5 pkt 2's own text, which names given names, surnames, and birth surnames for both parents. The review gate caught this and nazwiskoRodoweOjca (father's birth surname, the direct parallel to the modelled nazwiskoRodoweMatki) has been added. The parents' current/plain surnames (nazwisko matki/ nazwisko ojca, distinct from their birth surnames) are pkt 2 text but are deliberately still not modelled as separate fields in this v1.0.0: the parent's birth surname is the datum this Act's own drafting treats as identity-corroborating (it is stable and does not change on marriage, unlike a current surname), and the sibling identity-card form's own field set independently confirms birth surname, not current surname, as the data element gathered for this purpose in Polish civil-registry practice. A future revision could add nazwiskoMatki/nazwiskoOjca if a field-numbered source ever confirms the office collects them separately from the birth-surname fields.
3. plec's two enum values (kobieta/mężczyzna) are borrowed from pl/mswia/wniosek-o-wydanie-dowodu-osobistego's own confirmed AcroForm export values, not from this document's own source review — the Act's Art. 33 ust. 1 pkt 1 lit. f requires a płeć data element without stating its coded values, and no field-level Polish passport form exists this cycle to confirm them directly. Disclosed as an inference from a same-jurisdiction sibling schema's own directly-confirmed source, not from this document's own primary source.
4. The correspondence address (correspondenceAddressLine/ correspondenceCity/correspondencePostalCode) is modelled as three fields, not the five-field split pl/mswia/wniosek-o-wydanie-dowodu-osobistego uses for its own (optional) correspondence-address block. That sibling schema's 5-way split (ulica/numerDomu/numerLokalu/kodPocztowy/miejscowość) came directly from its own AcroForm's own field-by-field structure; no such form exists for this process to show how — or whether — the electronic wniosek's own internal address field is subdivided. This document instead uses the simpler 3-field address convention (street-line/city/postal-code) already established elsewhere in this registry for a source that names an address as one requirement without a confirmed sub-field breakdown (e.g. gb/hmpo/passport-application-first-adult's addressLine1/addressTown/postcode). Also unlike that sibling schema, this address is modelled as required, because Art. 33 ust. 1 pkt 4 lists it among the wniosek's unconditionally required elements (items 1-7 of ust. 1), with no "not obligatory" qualifier anywhere in the Act's own text — a real difference from the dowód osobisty form's own explicit "nie jest obowiązkowy" callout for its own correspondence block.
5. claimsReducedOrExemptFee does not enumerate Art. 21's ~10 statutory reduced/exempt-fee categories as a closed validation.enum. The categories (minors under 12 and 12-18, students/pupils 18-26, pensioners, holders of a social pension, persons with a disability certificate and their dependent spouses, residents of social-care homes or recipients of standing social-assistance benefits, combatants, and certified anti-communist-opposition activists/persons repressed for political reasons, among others enumerated across Art. 21 ust. 1 pkt 1-10+) each cross-reference a distinct external Act (pension law, disability law, social-assistance law, combatants' law, etc.), are amended independently of the passport Act, and are exactly the kind of granular, cross-Act enumeration this document's own single-cycle source review cannot keep reliably current — left as a boolean flag plus a supporting-evidence document rather than fabricated as a closed list, consistent with this registry's convention of omitting an unconfirmed enumeration rather than guessing one.
6. The photograph's two named exceptions (a registered religious community's certificate for headwear; a disability certificate for dark glasses) are described in the photo document's own handling prose but are not modelled as their own separate documents[] entries. Reasoning: both are narrow, applicant-specific edge cases of a single document requirement (the photo itself), not independently-required artifacts of the general adult pathway this document scopes to; disclosed here rather than silently dropped.
7. The minor/ward pathway (a parent, legal guardian, or curator filing on behalf of a person without or with limited legal capacity, Art. 28 ust. 2, Art. 30 ust. 2, and the parental-consent machinery of Art. 43) is entirely out of scope, mirroring pl/mswia/wniosek-o-wydanie-dowodu-osobistego's own exclusion of its analogous pathway. A future revision could add it as its own set of representative-identity and consent fields.
8. The applicant's own signature reproduction (Art. 33 ust. 1 pkt 2 and pkt 6) and the fingerprint biometric (Art. 42) are not modelled as fields[] or documents[] entries at all. Both are captured in person, directly onto the passport office's own signature-capture device or fingerprint scanner, during the mandatory attendance this document's final in_person_biometric_submission step describes — there is no applicant-suppliable value for either ahead of that appointment, the same treatment de/bmi/passport-application gives the German Reisepass process's own in-person-only submission channel.
9. The office's own "adnotacje urzędowe" (official annotations, Art. 33 ust. 1 pkt 7) are entirely out of scope, the same clerk-only exclusion pl/mswia/wniosek-o-wydanie-dowodu-osobistego applies to its own identically-named block.
10. The separate paszport tymczasowy (temporary passport, its own Art. 35 no-PESEL data set and Art. 48 emergency-reason eligibility), paszport dyplomatyczny, and paszport służbowy processes are entirely out of scope, each having its own distinct eligible-population and data-collection rules under this same Act; and the rare "second passport" pathway (Art. 46-47, granted only in exceptional life/health/humanitarian/state-security circumstances) is likewise out of scope. Candidates for future, separately-versioned schemas.
11. No fee amount is encoded as authoritative data, consistent with every schema in this registry (fee schedules are set by separate, independently-amended regulation and change over time).

Test run (Phase 4)

No live submission was attempted: the application requires the applicant's own personal attendance at a Polish passport office or consulate, and submitting fabricated data against Poland's live Rejestr Dokumentów Paszportowych and PESEL registry is not a safe or reversible action.

Instead, one fully hand-constructed mock record was built from this document's own field inventory and checked by a small ad hoc Node script (not just eyeballed) against every field's required/requiredWhen/ validation rule; it is committed as this document's conformance fixture (conformance/pl/mswia/wniosek-o-wydanie-paszportu/1.0.0/application-packet.json).

Scenario (committed fixture) — an adult Polish citizen renewing an expiring passport, with the office additionally requesting her mother's maiden name, a full correspondence address and both optional contact channels supplied, and a student (18-26) reduced-fee claim with proof. isPolishCitizen: true (satisfies eligibleValues: [true]), nazwisko: "Zielińska", imiona: "Aleksandra", dataUrodzenia: "2001-11-19", miejsceUrodzenia: "Wrocław", plec: "kobieta" (valid enum member), pesel: "01111912345" (11 digits), nazwiskoRodoweMatki: "Kowalczyk" supplied (the other five optional identity-corroboration fields deliberately left absent, to also exercise the "optional and independently settable" path), correspondenceAddressLine/correspondenceCity supplied, correspondencePostalCode: "50-051" (matches NN-NNN), numerTelefonuKontaktowy/adresEmailKontaktowy supplied (the email matches the field's pattern), claimsReducedOrExemptFee: true with reducedOrExemptFeeProof supplied (satisfying its own requiredWhen gate), plus currentIdentityDocument, photo, and proofOfFeePayment documents supplied. The ad hoc script re-checks every required/ requiredWhen field and document, and every validation.pattern/ validation.enum rule, directly against schema.json (not just eyeballed) — zero errors:

`` $ node check.mjs schema.json application-packet.json All required/requiredWhen/enum/pattern checks passed against application-packet.json ``

Negative controls (each run through the same script against a variant payload, not committed as separate fixture files):

• (a) pesel: "123" — caught: FIELD pesel: value "123" fails pattern ^[0-9]{11}$.
• (b) plec: "K" — caught: FIELD plec: value "K" not in enum ["kobieta","mężczyzna"] (only the two literal values are accepted, not an abbreviation).
• (c) correspondencePostalCode: "50051" (no hyphen) together with claimsReducedOrExemptFee: true and no reducedOrExemptFeeProof supplied — caught both violations in one run: the postal-code pattern failure, and DOCUMENT reducedOrExemptFeeProof: required but missing, confirming the requiredWhen gate is live, not decorative.
• (d) isPolishCitizen: false — correctly identified as a well-formed, passing value that is nonetheless outside eligibleValues: [true]; the script reports it as a routing-outcome note, not a rule violation, per GSP-0018 — confirming this document's eligibility gate does not double as a spurious data-validation error.
• (e) omitting nazwisko entirely — caught: FIELD nazwisko: required but missing.

All five negative controls were correctly identified by the script, and the one positive-but-ineligible control (d) was correctly not flagged as an error. This is the same "requiredWhen actually gates" discipline a prior cycle's mock-data run caught a real bug with (see MEMORY.md: notEquals-empty-string-absent-field-bug and the ZA ITR14 requiredWhen catch) — here it confirms the gate is correct rather than finding a defect to fix.

Both meta-schema validators were run against the finished document and pass clean:

``` $ node tools/validate.mjs registry/pl/mswia/wniosek-o-wydanie-paszportu/1.0.0/schema.json ok registry/pl/mswia/wniosek-o-wydanie-paszportu/1.0.0/schema.json

1/1 document(s) passed.

$ node tools/validate-ajv.mjs registry/pl/mswia/wniosek-o-wydanie-paszportu/1.0.0/schema.json ok registry/pl/mswia/wniosek-o-wydanie-paszportu/1.0.0/schema.json [v0.3]

1/1 document(s) validated against the meta-schema (ajv 2020-12). ```