Mongolia National Foreign Passport Application — First-Time and Reissue (via Consular Network)

This file is the source-review record for this document version, per the manual-source-review-v1 practice. It documents the provenance of the published fields and states the current verification claim honestly.

Current claim

• status: draft
• verification.method: manual-source-review-v1
• verification.lastVerifiedAt: 2026-07-16

This is a GovSchema Standard Research cycle (GOV-3389), a general research-analyst brief covering DMV, Business Formation, Visa, Passport, Taxes, and National ID & Civic Documents across all jurisdictions.

Why this candidate

Mongolia opened as this registry's 68th jurisdiction via GOV-3375 (mn/mfa/evisa-application, Visa) and added Business Formation via GOV-3382 (mn/gasr/state-registration-limited-liability-company). Both of those cycles, and the GOV-3375 cycle in particular, re-confirmed Mongolia's Passport vertical as gated: the domestic e-mongolia.mn portal requires account login plus in-person biometric capture, with no unauthenticated field-level form reachable. This cycle found a genuinely different, unauthenticated channel for the same underlying process — passport templates published directly on the Ministry of Foreign Affairs' own consular-network subdomains — and authored against that channel instead. This supersedes nothing about the e-mongolia.mn finding itself, which stands unchanged; it simply uses a different source the prior cycles did not check.

Sources examined

Primary sources

• Authority: the application package is addressed to Улсын бүртгэлийн ерөнхий газар (General Authority for State Registration, GASR) — the same authority as mn/gasr/state-registration-limited-liability-company — even though it is distributed through the Ministry of Foreign Affairs' consular network, hence this schema's mn/gasr/... id, following this registry's own established convention of naming the id after the authority the form is addressed to.
• Document 1 — "ГАДААД ПАСПОРТ Мэдүүлгийн маягт" (Declaration Form).
  • URL (directly retrieved, HTTP 200, plain unauthenticated curl): https://sanfrancisco.consul.mn/images/ГАДААД%20ПАСПОРТ%20Мэдүүлгийн%20маягт_1711748587.pdf
  • File identity: genuine text-layer PDF (confirmed by its own %PDF-1.7 header), 149,831 bytes, sha256:5f0ec61fdfc9207dac06e52fbe0ab57519b9dfd22776010e60d49d431e39001d.
  • Corroborating mirror (content-identical, same upload timestamp): the Mongolian Embassy in Washington, D.C.'s own site, https://mongolianembassy.us/wp-content/uploads/2025/06/ГАДААД-ПАСПОРТ-Мэдүүлгийн-маягт_1711748587.pdf, 136,467 bytes, sha256:3e98124259a22cc0a0e5bc7ad04cddef0b56fd0db2ee025a413052a78135bb44 (a different byte size than the San Francisco copy despite identical extracted text — consistent with the Embassy's WordPress media pipeline recompressing/re-saving the same PDF content, not a different edition).
  • Older mirror (distinct prior revision): the Hong Kong consulate's own service page links a still-live, August-2023-timestamped edition on the San Francisco domain, https://sanfrancisco.consul.mn/images/ГАДААД%20ПАСПОРТ%20Мэдүүлгийн%20маягт_1692214514.pdf, 149,244 bytes, sha256:b677b257881599978e35e71358019d978921c87dd95d6a6673756304818d5480.
  • Extraction method: pdfjs-dist's getTextContent() (installed standalone in a scratch directory for extraction only, not added as a repository dependency). Raw text items were re-ordered into reading-order lines using each item's own x/y transform, since the raw item stream interleaves label and blank-line runs; this also let a genuine template quirk be confirmed directly against the raw items rather than assumed from rendered text — see "Scope and disclosed boundaries" below.
  • Structure confirmed: a 14-question citizen declaration (§1-14: family name; parent's and own given name, each in Cyrillic and Latin script; citizen registration number; civil-ID-card expiry; employer/current- residence/emergency-contact blocks; travel/residence-abroad details; a state-secret-responsibility declaration; a criminal-record declaration; prior-passport history; a reissue-reason narrative; a photo-upload confirmation) followed by an officer-only section ("Хоёр. Гадаад паспортын ажилтны тэмдэглэл") — complaint checks, other travel- restriction findings, issued passport number, fees, and the reviewing officer's own sign-off — filled in by consular staff, not the applicant.
• Document 2 — "ГАДААД ПАСПОРТ Өргөдлийн маягт" (Application/cover letter, addressed to GASR).
  • URL (directly retrieved, HTTP 200), current 2026 revision: https://sanfrancisco.consul.mn/images/ГАДААД%20ПАСПОРТ%20Өргөдлийн%20маягт%202026_1769108627.pdf
  • File identity: genuine text-layer PDF, 155,113 bytes, sha256:66ce741e65fcfb4da2e9925919eabcd93f988884e8169b3967fa8661be351f16. Filename and upload timestamp (2026-01-22) both match the San Francisco consulate's own service page's article byline, itself fetched and read in full this cycle — corroborating this is the current, live edition.
  • Structure confirmed: addressed "УЛСЫН БҮРТГЭЛИЙН ЕРӨНХИЙ ГАЗАРТ" (to GASR); a body naming the applicant's surname/given name and city of residence abroad (this template's own pre-printed text names "Америкийн Нэгдсэн Улсын", i.e. of the United States of America, leaving only the city blank); two alternative, applicant-selectable purpose paragraphs — "А." (reissue an existing passport, with its own passport-number blank and a checkbox-style reason list: lost/damaged/pages-full/expired/other) and "Б." (order a genuinely new passport); then address/phone/email blanks and a date field.
  • Older mirrors, disclosed as a materially different, single-branch edition, not glossed over as identical: both the Hong Kong-linked August-2023 edition (https://sanfrancisco.consul.mn/images/ГАДААД%20ПАСПОРТ%20Өргөдлийн%20маягт_1692214552.pdf, 121,387 bytes, sha256:7d936eb3b8dca1d6e75085c5e04fa72a7b778c632f4be3f66fec9e183ab8e3f5) and the Embassy's March-2024 edition (https://mongolianembassy.us/wp-content/uploads/2025/06/ГАДААД-ПАСПОРТ-Өргөдлийн-маягт_1711748602.pdf, 110,900 bytes, sha256:abcb4019b9c3b3a5c8a134afd154706d99595530e7c59b467907b9ee2b27b15b) contain only the "А." reissue paragraph — no "Б." new-order paragraph exists in either. The "Б." branch, and this schema's applicationType field as a result, is sourced from the single most-current San Francisco edition only; the "А." reissue branch itself (existing-passport-number blank, reason checkboxes, address/phone/email/date fields) is triply corroborated across all three domains.
• Consulate service page (directly retrieved, HTML, HTTP 200): https://sanfrancisco.consul.mn/page/134 ("ГАДААД ПАСПОРТ ШИНЭЭР АВАХ"), dated 2026-01-22 in its own article byline. Its own numbered checklist ("Бүрдүүлэх материал") lists, for ages 16 and over: a valid Mongolian civil e-ID card copy, an expired-passport copy (for reissue), a passport photo (submitted via the separate photo.burtgel.gov.mn web service, not this form), and a $50 USD fee (card/cash in person; money order or cashier's check only by mail, personal checks explicitly refused) — plus, for a lost passport specifically, a police report. This is the direct sourcing basis for this schema's documents[] array. The same page also lists a distinct ages-0-15 document set and a separate power-of-attorney ordering channel — both disclosed as out of scope, see below.
• Cross-corroborating mirrors (both directly retrieved, HTML, HTTP 200): the Hong Kong consulate's own service page (https://hongkong.consul.mn/page/48) and the Mongolian Embassy in Washington, D.C.'s own site (https://mongolianembassy.us/passportorder/).

External reference

• citizenRegistrationNumber's pattern reuses this registry's own already-verified Mongolian citizen registration number format (2 Cyrillic letters + 8 digits), sourced from mn/gasr/state-registration-limited-liability-company's own citation of Wikipedia's "Citizen Identity Card (Mongolia)" article, rather than re-deriving it from this source — neither PDF examined this cycle prints individual character-entry boxes for this particular field (unlike the UB-03/UB-12 forms, which do).

Scope and disclosed boundaries

This schema models both PDFs together as one process, because they are filed together as a single package and the cover letter's own two alternative purpose paragraphs are the direct textual basis for this schema's applicationType first-time/reissue branch.

A genuine numbering quirk in the Declaration form's own template is disclosed rather than silently corrected: the form labels both the parent's-name field and the applicant's-own-given-name field "2." (it never prints a "3."), then resumes at "4." for the registration-number field. This was confirmed directly against the PDF's own raw text items (each item's own string and x/y transform), not assumed from rendered text or treated as an extraction artifact — an August-2023 prior edition of the same form (linked from the Hong Kong consulate's page) has this correctly numbered 1-14, confirming the quirk was introduced in a later revision.

Explicitly out of scope, and disclosed rather than silently omitted:

• The Declaration form's own officer-only section ("Хоёр. Гадаад паспортын ажилтны тэмдэглэл") — filled in by consular staff, not the applicant.
• The separate photo.burtgel.gov.mn photo-submission web service the consulate's own checklist references — modelled here only as a yes/no confirmation field (matching the Declaration form's own §14) and a required documents[] entry, not as a file-upload field or a driven sub-service.
• The minor-applicant (ages 0-15) document sub-track the consulate's own checklist page names (birth certificate plus a parent's ID card copy, in place of the adult applicant's own civil-ID-card copy) — this schema models only the ages-16-and-over adult-applicant branch, the same class of disclosed age-branch omission as this registry's own mn/mfa/evisa-application guardian/minor sub-flow.
• The power-of-attorney alternate ordering channel ("Хоёр. Бусдад итгэмжлэл олгох замаар шинэ паспорт захиалах") the consulate's own page describes — a materially different process (an in-Mongolia proxy orders the passport on the applicant's behalf), not modelled here.
• Payment mechanics — captured only as a required documents[] payment entry with its own sourced $50 USD amount, not as payment-processor fields, consistent with this registry's established convention.
• This schema's reissueReasonDetail (Declaration form §13) is modelled requiredWhen applicationType equals reissue — a disclosed inference, not a literal source-printed checkbox gate: the Declaration form's own layout asks this of every applicant sequentially, with no branching checkbox, but a first-time applicant has no prior passport to give a reason for re-obtaining.
• The templates fetched are specifically the U.S.-consular-network variant of the cover letter (its own body text pre-prints "Америкийн Нэгдсэн Улсын", i.e. of the United States of America, leaving only the city blank) — a different country's Mongolian consulate would use that consulate's own country-specific equivalent template, not fetched this cycle.

Conformance fixtures

13 fixtures are committed under conformance/mn/gasr/foreign-passport-application/1.0.0/: 2 valid submissions (0 errors each — a first-time-branch minimal case with no reissue-specific fields populated, and a reissue-branch case exercising every requiredWhen-gated field including reissueReasonCategory: "other" paired with its own required reissueReasonOtherText) and 11 mutation-control fixtures (each expected to raise exactly 1 error): a missing existingPassportNumber/reissueReasonCategory/ reissueReasonOtherText/reissueReasonDetail when reissue-gated, an invalid applicationType enum value, an invalid reissueReasonCategory enum value, an invalid citizenRegistrationNumber pattern, an invalid contactEmailAbroad pattern, a negative priorPassportCount, a missing photoUploaded (boolean), and a missing familyName. All 13 were checked with a from-scratch, throwaway Node mock validator implementing this schema's own required/requiredWhen/validation rules (not committed — consistent with this registry's established per-cycle practice of writing an independent validator rather than reusing the authoring script). Both tools/validate.mjs and tools/validate-ajv.mjs pass at 515/515 across the full registry with this schema added, and tools/verify-sources.mjs passed clean (11 URLs checked, 0 warnings, 0 allowlisted) against this schema's own source.url/documentRef/verification.notes citations.

Known gaps

• Mongolia's remaining Taxes and DMV verticals are confirmed dead ends/too-weak as of the GOV-3382 cycle (unreachable / narrative-only respectively); not re-screened this cycle. Mongolia now stands at 3 of 6 verticals (Visa, Business Formation, Passport).
• The minor-applicant (0-15) document sub-track and the power-of-attorney alternate ordering channel are disclosed, open backlog candidates for a future minor-version cycle — see "Scope and disclosed boundaries" above.

Verification method assessment

manual-source-review-v1 — a human/agent read the primary sources directly and transcribed their fields. No automated re-verification tooling exists yet for this schema; nextReviewBy is set 6 months out per the practice's default cadence.