Registry entry

Sri Lanka Company Incorporation Application (eROC System, Single Director/Secretary/Shareholder)

The Department of the Registrar of Companies' (DRC) online company-incorporation application, filed through the eROC (electronic Registrar of Companies) system after an applicant has already obtained approval for the proposed company name via the eROC system's separate Name Reservation procedure. There is no downloadable blank AcroForm PDF of the underlying statutory incorporation form (Form 01) — the eROC portal itself is the only channel, and Form 01 is system-generated (not applicant-drafted) once the incorporation data below is submitted. This schema is instead modelled from the Department's own 34-page 'USER GUIDE eROC SYSTEM Incorporation (Public Interface)' (prepared by KPMG Sri Lanka for DRC), a genuine, unauthenticated, publicly downloadable screen-by-screen walkthrough of the incorporation wizard using a fully worked example company. The guide's field labels live only inside embedded screenshot images, not its extractable text layer, and were transcribed from zoomed renders of each relevant page. Scopes to the simplest incorporation case matching the guide's own worked example: a single company address, a single business objective selection, and exactly one natural-person Director, one natural-person Secretary, and one natural-person Shareholder — the same single-founder/single-officer scoping convention this registry already applies to company-formation schemas elsewhere (e.g. kz/moj/state-registration-limited-liability-partnership, am/moj/state-registration-limited-liability-company). Companies with multiple directors/secretaries/shareholders, corporate (non-natural-person) stakeholders, or a Director acting as Secretary for a distinct legal entity are disclosed, not modelled. The approved company name itself (English/Sinhala/Tamil), the Name Reservation procedure that produces it, the optional Inland Revenue and Labour Department registration sections, and the online payment/receipt steps are all out of scope — see verification.notes for why each is excluded. GovSchema is independent and is not affiliated with, endorsed by, or operated by the Government of Sri Lanka or the Department of the Registrar of Companies.

Registry entry

lk/drc/incorporation-application

Jurisdiction
Sri Lanka · national
Version
1.0.0
Verification
draft
Authority
Department of the Registrar of Companies

Authoritative source 3.6.1 (a) USER GUIDE eROC SYSTEM Incorporation (Public Interface), Version 1.0, The Department of the Registrar of Companies, Sri Lanka (prepared by KPMG Sri Lanka)

Machine access

Schema document
registry/lk/drc/incorporation-application/1.0.0/schema.jsonapplication/schema+json
Verification record
registry/lk/drc/incorporation-application/1.0.0/VERIFICATION.mdtext/markdown
Registry catalog
registry/index.jsonone record per schema id

Field reference

43 fields, read from the published schema.json, with names, types, requiredness, and validation as the document states them. The live government form remains the authoritative source.

Fields

  • companyAddressLine1 string required

    First line of the company's registered address.

    length: 1–200
  • companyAddressLine2 string optional

    Optional second line of the company's registered address.

    length: 0–200
  • companyAddressProvince string required

    Province of the company's registered address, selected from the eROC system's own directory dropdown (no published closed list).

    length: 1–100
  • companyAddressDistrict string required

    District of the company's registered address, selected from the eROC system's own directory dropdown.

    length: 1–100
  • companyAddressCity string required

    City of the company's registered address, selected from the eROC system's own directory dropdown.

    length: 1–100
  • companyAddressGnDivision string required

    Grama Niladhari (GN) Division of the company's registered address, selected from the eROC system's own directory dropdown.

    length: 1–150
  • companyEmail string required

    The company's own email address.

    patternlength: 0–254
  • mainBusinessObjective string required

    The company's principal business objective, selected from the eROC system's own directory dropdown (no published closed list in the source guide).

    length: 1–200
  • subObjective1 string optional

    Optional first sub-objective further classifying the main business objective.

    length: 0–200
  • subObjective2 string optional

    Optional second sub-objective further classifying the main business objective.

    length: 0–200
  • subObjective3 string optional

    Optional third sub-objective further classifying the main business objective.

    length: 0–200
  • subObjective4 string optional

    Optional fourth sub-objective further classifying the main business objective.

    length: 0–200
  • directorNicNumber string required

    National Identity Card number of the company's sole director. Sri Lankan NICs use either the old 9-digit-plus-letter format (e.g. 802066648V) or the new 12-digit format.

    patternclassification: sensitive-pii
  • directorTitle string required

    The director's title (e.g. Mr., Mrs.), selected from the eROC system's own dropdown (no published closed list).

    length: 1–20classification: pii
  • directorFirstName string required

    The director's first name(s).

    length: 1–150classification: pii
  • directorSurname string required

    The director's surname.

    length: 1–150classification: pii
  • directorAddressProvince string required

    Province of the director's local address.

    length: 1–100classification: pii
  • directorAddressDistrict string required

    District of the director's local address.

    length: 1–100classification: pii
  • directorAddressCity string required

    City of the director's local address.

    length: 1–100classification: pii
  • directorAddressLine1 string required

    First line of the director's local address.

    length: 1–200classification: pii
  • directorAddressLine2 string optional

    Optional second line of the director's local address.

    length: 0–200classification: pii
  • directorPostalCode string required

    Postal code of the director's local address.

    patternclassification: pii
  • directorAlsoActingAsSecretary boolean optional

    When checked, this director also serves as the company's secretary, and no separate Secretary stakeholder entry is required. Mirrors the eROC system's own 'Make this Director as a Secretary' checkbox on the Add New Director screen.

  • secretaryNicNumber string optional

    National Identity Card number of the company's secretary. Not required when the director also acts as secretary.

    patternclassification: sensitive-pii
  • secretaryTitle string optional

    The secretary's title, selected from the eROC system's own dropdown. Not required when the director also acts as secretary.

    length: 1–20classification: pii
  • secretaryFirstName string optional

    The secretary's first name(s). Not required when the director also acts as secretary.

    length: 1–150classification: pii
  • secretarySurname string optional

    The secretary's surname. Not required when the director also acts as secretary.

    length: 1–150classification: pii
  • secretaryAddressProvince string optional

    Province of the secretary's local address. Not required when the director also acts as secretary.

    length: 1–100classification: pii
  • secretaryAddressDistrict string optional

    District of the secretary's local address. Not required when the director also acts as secretary.

    length: 1–100classification: pii
  • secretaryAddressCity string optional

    City of the secretary's local address. Not required when the director also acts as secretary.

    length: 1–100classification: pii
  • secretaryAddressLine1 string optional

    First line of the secretary's local address. Not required when the director also acts as secretary.

    length: 1–200classification: pii
  • secretaryAddressLine2 string optional

    Optional second line of the secretary's local address.

    length: 0–200classification: pii
  • secretaryPostalCode string optional

    Postal code of the secretary's local address. Not required when the director also acts as secretary.

    patternclassification: pii
  • shareholderNicNumber string required

    National Identity Card number of the company's sole shareholder, entered as its own Shareholder stakeholder entry (the guide's own worked example re-enters the secretary's own NIC/name/address as the shareholder, but shows no dedicated 'same as' toggle for this combination).

    patternclassification: sensitive-pii
  • shareholderTitle string required

    The shareholder's title, selected from the eROC system's own dropdown.

    length: 1–20classification: pii
  • shareholderFirstName string required

    The shareholder's first name(s).

    length: 1–150classification: pii
  • shareholderSurname string required

    The shareholder's surname.

    length: 1–150classification: pii
  • shareholderAddressProvince string required

    Province of the shareholder's local address.

    length: 1–100classification: pii
  • shareholderAddressDistrict string required

    District of the shareholder's local address.

    length: 1–100classification: pii
  • shareholderAddressCity string required

    City of the shareholder's local address.

    length: 1–100classification: pii
  • shareholderAddressLine1 string required

    First line of the shareholder's local address.

    length: 1–200classification: pii
  • shareholderAddressLine2 string optional

    Optional second line of the shareholder's local address.

    length: 0–200classification: pii
  • shareholderPostalCode string required

    Postal code of the shareholder's local address.

    patternclassification: pii

Verification record

This file is the source-review record for this document version, per the manual-source-review-v1 practice. It documents the provenance of the published fields and states the current verification claim honestly.

Current claim

  • status: draft
  • verification.method: manual-source-review-v1
  • verification.lastVerifiedAt: 2026-07-17

This is a GovSchema Standard Research cycle (GOV-3499). Sri Lanka had 5 of 6 verticals covered in this registry before this cycle (Passport, National ID, DMV, Taxes, Visa) — this schema opens Business Formation, closing Sri Lanka to 6 of 6 verticals.

Why this candidate

The prior cycle (GOV-3491) re-scanned the By-Jurisdiction table for single-vertical-gap jurisdictions — a faster-converging heuristic than always deepening whichever jurisdiction is currently hot — and scouted Sri Lanka's Business Formation gap alongside three other candidates. It found the Department of the Registrar of Companies' (DRC) own 34-page "USER GUIDE eROC SYSTEM Incorporation (Public Interface)" PDF (prepared by KPMG Sri Lanka for DRC): unauthenticated, screenshot-annotated, and left as disclosed, ready-to-scope backlog rather than authored that same session, since the primary incorporation form (Form 1) is system-generated only inside the login-gated eROC portal itself, with no separate downloadable blank specimen — meaning this User Guide's own worked-example screenshots are the only field-level source available.

This cycle independently re-verified the candidate was still live before committing to it: re-fetched the PDF fresh (https://erocapiv2.drc.gov.lk/pdf/3.6.1(a)Incorporation_Frontend.pdf), confirmed HTTP 200, Content-Type: application/pdf, no login/CAPTCHA/WAF gate (only a routine load-balancer session cookie, TS01e64a35=..., on the same live subdomain that also serves the eROC portal itself), sha256:658e20cc709005a68571c3c025716ffed5372928ea3857e4fe04db63abb38723, 2,892,246 bytes, 34 pages (confirmed via pdfjs-dist page count), Last-Modified: Fri, 17 Jan 2025.

The DRC's top-level domain, drc.gov.lk, was separately confirmed live this cycle (HTTP 302 redirect to www.drc.gov.lk/intro/) as the authority record's url.

Extraction technique

Every field label in this source lives inside an embedded screenshot image, not the PDF's extractable text layer — confirmed by extracting the full text layer first (pdfjs-dist), which contains only narrative instructions and "Figure N.N" captions, never the screenshots' own on-screen field labels. Every one of the 34 pages was rendered to a raster image with pdfjs-dist + node-canvas at 2.5x scale, then read directly (the same zoomed-image- transcription technique this registry used for kz/kgd/individual-income-tax-declaration-schedule-220-01, GOV-3484, and mx/ine/credencial-para-votar-application, GOV-3491). The guide's own Section 11, "Incorporating a Company after Obtaining Approval for the Name" (pages 22-31, Figures 1.29-1.42), is the actual incorporation-application data-entry flow this schema models; Sections 2-10 (the separate, earlier Name Reservation procedure and its own re-submission/editing/cancellation variants, pages 7-23) produce the company name that Section 11 then carries in as fixed, read-only context — confirmed via a zoomed render of Figure 1.30, where "Name In English/Sinhala/Tamil" carry no asterisk and sit visually distinct from the editable, asterisk-marked fields beneath them.

Note on a background-agent crash: an earlier attempt this cycle to delegate the full fetch→transcribe→author→PR pipeline to a worktree subagent crashed mid-run before any commit landed. The crashed run's own scratch workspace (/tmp/lk-drc/) was salvaged rather than discarded — it already contained the fetched PDF, its sha256/byte-size, the full 34-page raster render set, and the extracted text layer, all independently reusable — and the field transcription, schema authoring, and validation were completed directly in this session from that salvaged state rather than re-running the fetch/render step a second time.

Scope and disclosed boundaries

This schema scopes to the simplest incorporation case matching the guide's own worked example: a single company address, a single business-objective selection, and exactly one natural-person Director, one natural-person Secretary, and one natural-person Shareholder — the same single-founder/ single-officer scoping convention this registry already applies to company- formation schemas elsewhere (e.g. kz/moj/state-registration-limited- liability-partnership, am/moj/state-registration-limited-liability- company). Disclosed, not modelled:

  • Multiple directors/secretaries/shareholders. The guide's own Stakeholders screen (Figure 1.34) supports adding any number of each role via repeated "ADD NEW" actions; GovSchema's repeating-groups proposal (GSP-0009) is not yet part of the accepted v0.3 specification, so this schema scopes to exactly one of each.
  • Corporate (non-natural-person) stakeholders. The "Add New Director" screen (Figure 1.35) only shows a natural-person NIC-based form; the guide gives no visible screen for a corporate director/secretary/shareholder in the pages reviewed.
  • The approved company name itself (English/Sinhala/Tamil) and the Name Reservation procedure that produces it (Sections 7-10, its own re-submission/name-editing/cancellation variants) — a separate, earlier eROC procedure, out of scope for this incorporation-application schema.
  • Inland Revenue and Labour Department sections (page 28-29) — both explicitly labelled "(optional)" in the wizard's own top navigation, with a "SKIP" option described in the guide's own text.
  • The Payments section — a system-computed fee and online card-payment flow, consistent with this registry's general practice of not modelling fee amounts or payment-processing steps as applicant-entered fields.
  • The minimum-required-natural-persons count the guide's own text says is enforced and displayed at the foot of the Stakeholder menu — not printed as a specific number anywhere in the pages reviewed this cycle, and in any case system-displayed guidance rather than applicant input.
  • A Shareholder "same as Director/Secretary" toggle. The guide's own worked example re-enters the same natural person (Sahani Perera) as two separate stakeholder entries — once as Secretary, once as Shareholder — and no checkbox anywhere in the guide's visible screens generalizes the "Make this Director as a Secretary" checkbox to the Shareholder role. This schema models shareholder* as its own always-required block; an applicant may in practice re-enter a director's or secretary's own NIC/name/address values there, which this schema permits without a dedicated toggle field, since none is shown in the source.
  • The four directory-backed dropdowns (Province/District/City/GN Division for the company and for each stakeholder's local address, plus Main/Sub Objective selections) have no published closed value list in the guide's own text — all seven are modelled as free strings rather than invented enums, consistent with this registry's established treatment of unpublished directory dropdowns (e.g. kz/moj's bankName/bankBranch).
  • Postal code is modelled as a loosely-bounded 4-5 digit string rather than a strict published pattern: the guide's own worked example value, "2828", is 4 digits, which is its own demo data, not evidence of a confirmed national postal-code standard.

Conformance fixtures

10 fixtures are committed under conformance/lk/drc/incorporation-application/1.0.0/: 2 valid submissions (0 errors each — one full submission with the Director/Secretary modelled as two distinct natural persons, exercising the requiredWhen-gated Secretary block; one minimal submission with directorAlsoActingAsSecretary: true, omitting every Secretary field) and 8 mutation-control fixtures (each expected to raise exactly 1 error): a missing required companyAddressLine1, a missing required companyEmail, an invalid companyEmail pattern, a missing required directorNicNumber, an invalid directorNicNumber pattern, a missing secretaryNicNumber when directorAlsoActingAsSecretary is false (the requiredWhen branch), a missing required shareholderNicNumber, and an unknown-field rejection. All 10 were checked with a from-scratch, throwaway Node mock validator implementing this schema's own required/requiredWhen/validation rules (not committed, per this registry's established per-cycle practice). Both tools/validate.mjs and tools/validate-ajv.mjs pass at 531/531 across the full registry with this schema added.

Review-gate correction

The review gate for PR #582 (GOV-3502) caught a documents[] gap: the original submission cited Figure 1.37 (the Download list, 3 items) for the document count, but Figure 1.38 (the actual Upload Documents screen — the one that governs what the applicant must submit) shows 4 required items, each with the same asterisk. A 4th documents[] entry, articlesOfAssociation (category: supporting-evidence, applicant-drafted rather than system-generated), was added sourced to Figure 1.38, and the schema description / verification.notes / CATALOG.md references to "3 documents[]" were corrected to 4. Both validators re-run clean at 531/531 after the fix; conformance fixtures are unaffected since none of the 10 exercise documents[].

Known gaps

  • Multi-founder/multi-officer, corporate-stakeholder, branch/foreign-company variants of the same eROC incorporation flow are disclosed, open backlog for a future minor-version cycle — see "Scope and disclosed boundaries" above.
  • The antecedent Name Reservation procedure (Sections 7-10 of the same guide) is a distinct, disclosed backlog candidate for a future cycle, should this registry choose to model the full company-formation journey end-to-end rather than just the incorporation step.

Verification method assessment

manual-source-review-v1 — a human/agent read the primary source directly and transcribed its fields. No automated re-verification tooling exists yet for this schema; nextReviewBy is set 6 months out per the practice's default cadence.

View the raw record (VERIFICATION.md)

Version history

  • 1.0.0 draft latest this page has verification record schema.json

Independent and non-affiliated

GovSchema is an independent, open-source project. This reference is not produced, reviewed, or endorsed by Department of the Registrar of Companies or any government. The authoritative source is always the live government form and its official instructions.