{
  "$schema": "https://govschema.org/spec/v0.3/govschema.schema.json",
  "govschemaVersion": "0.3.0",
  "id": "jp/houmukyoku/seal-registration-notification",
  "version": "1.0.0",
  "title": "Japan Seal (Registered-Seal Change) Registration Notification (印鑑（改印）届書)",
  "description": "The Legal Affairs Bureau (法務局, part of the Ministry of Justice)'s Seal (Registered-Seal Change) Registration Notification (印鑑（改印）届書), filed at the local Legal Affairs Bureau/branch office/sub-office having jurisdiction over an entity's registered head office to register — or, on a later occasion, change — the company/corporate seal (代表印, often called the 'jitsuin' or 'kaisha-jitsuin') an entity's representative uses when the representative's own personal seal impression must be legally on file with the registry. This single form template is common to every entity type the Bureau registers (stock companies, godo-gaisha/mochibun-gaisha membership companies, NPOs, general incorporated associations/foundations, cooperatives, and more; see submitterCapacity), and to both scenarios: submitted together with a first-time entity-establishment registration application (this registry's sibling `jp/houmukyoku/stock-company-establishment-registration-application` and `jp/houmukyoku/limited-liability-company-establishment-registration-application` each reference this same notification, since a company's initial articles/registration application does not itself register its seal) or filed on its own, later, whenever the representative's seal changes. Registering a seal with the Bureau is what lets an entity's representative later obtain a Seal Certificate (印鑑証明書) — the certified proof-of-seal-authenticity document routinely required as supporting evidence throughout Japanese corporate and administrative filings, including the entity's own establishment registration. This document models the notification's own single-page fields — entity identity, the seal submitter's personal particulars, seal-card continuity, and, when an agent files instead of the submitter, the notification's own embedded power-of-attorney block — plus its sole disclosed supporting-evidence requirement, a personal seal certificate (waivable when the same certificate already accompanies a simultaneous establishment registration application). Out of scope for this v1.0.0: the scenario where the entity's representative is itself a corporation (persons registering on behalf of that corporation, 職務執行者/'performing officer', with distinct attachment requirements including a 保証書 guarantee letter) — a genuinely distinct, boundable filing scenario the source's own worked examples document as a separate case, flagged as a future companion-schedule candidate; see VERIFICATION.md. GovSchema is independent and is not affiliated with, endorsed by, or operated by the Government of Japan or the Ministry of Justice. See VERIFICATION.md for the full field-by-field source mapping, the mock-data test run, and every disclosed scope decision.",
  "status": "draft",
  "jurisdiction": {
    "country": "JP",
    "level": "national"
  },
  "authority": {
    "name": "Legal Affairs Bureau (法務局), Ministry of Justice",
    "abbreviation": "houmukyoku",
    "url": "https://houmukyoku.moj.go.jp/homu/COMMERCE_11-1.html"
  },
  "process": {
    "type": "filing",
    "language": "ja"
  },
  "source": {
    "url": "https://houmukyoku.moj.go.jp/homu/content/001188212.pdf",
    "retrievedAt": "2026-07-09",
    "documentRef": "印鑑（改印）届書／Seal (Registered-Seal Change) Registration Notification — blank template ('印鑑届書'), the common-to-all-entity-types row of the Legal Affairs Bureau's own '商業・法人登記の申請書様式' ('Commercial/corporate registration application forms') index at https://houmukyoku.moj.go.jp/homu/COMMERCE_11-1.html."
  },
  "verification": {
    "method": "manual-source-review-v1",
    "lastVerifiedAt": "2026-07-09",
    "verifiedBy": "GovSchema Engineering (Standards Engineer)",
    "nextReviewBy": "2027-01-09",
    "notes": "GOV-2035: GovSchema Standard Research cycle. Re-scanned CATALOG.md's Known Gaps section fresh (per this registry's established pattern for this recurring issue's generic phased brief) rather than treating the brief's own generic DMV/Business Formation/Visa/Passport/Taxes/National ID prompt list as a literal to-do; found the strongest ready-to-pursue candidate already explicitly flagged there — item 6, updated by GOV-2005/GOV-2012/GOV-2019/GOV-2026 — naming Japan's Seal Registration Notification (印鑑届書) as an open companion-schedule candidate on the same houmukyoku.moj.go.jp index page (https://houmukyoku.moj.go.jp/homu/COMMERCE_11-1.html) this registry's two published Houmukyoku company-formation schemas were sourced from. Fetched the index page live and found this notification has its own distinct row with a genuine blank PDF template (https://houmukyoku.moj.go.jp/homu/content/001188212.pdf, HTTP 200, 81174 bytes, browser User-Agent required — a bare curl UA is not blocked on this particular path but a browser UA was used for consistency with the sibling schemas' documented workaround) plus per-entity-type worked-example ('記載例') PDFs, unlike the sibling company-formation applications where the first PDF found was a worked example mistaken for the blank form — this cycle's blank template was correctly identified as blank on the first fetch since the index page itself labels the blank-template row distinctly from its thirteen separate worked-example rows. Cross-checked the blank template's field labels against two worked examples: the 株式会社 (stock company) example (https://houmukyoku.moj.go.jp/homu/content/001188608.pdf, 243835 bytes) and the 持分会社 (membership company — the category covering Godo Kaisha) example (https://houmukyoku.moj.go.jp/homu/content/001188610.pdf, 346332 bytes, 6 pages), both extracted with pdfjs-dist (pinned 3.x) via getTextContent, zero AcroForm/Widget annotations on every page (confirmed via getAnnotations() on both). `node tools/verify-sources.mjs registry/jp/houmukyoku/seal-registration-notification/1.0.0` reports 0 warnings; see VERIFICATION.md for the full source list, extraction diff, and every disclosed scope decision. This is a companion/supporting-filing schema, not a new vertical: Japan's vertical count remains 3 of 6 (Visa, National ID, Business Formation)."
  },
  "maturity": {
    "level": "structural-reference",
    "criteria": {
      "structuralReference": true,
      "verifiedSchema": false,
      "agentReadySchema": false,
      "executionTestedSchema": false
    },
    "method": "maturity-self-assessment-v1",
    "assertedBy": "GovSchema Engineering (Standards Engineer)",
    "assertedAt": "2026-07-09"
  },
  "license": "CC-BY-4.0",
  "fields": [
    {
      "name": "entityName",
      "label": "Trade Name / Entity Name",
      "type": "string",
      "required": true,
      "description": "商号・名称 — the registered trade name of a company (商号) or the registered name of a non-company entity such as an NPO or general incorporated association/foundation (名称), for which the seal below is being registered or changed.",
      "sourceRef": "印鑑（改印）届書, row '商号・名称'",
      "validation": { "maxLength": 200 }
    },
    {
      "name": "headOfficeAddress",
      "label": "Head Office / Principal Office Address",
      "type": "string",
      "required": true,
      "classification": "pii",
      "description": "本店・主たる事務所 — the entity's registered head office (本店) or, for a non-company entity, its principal office (主たる事務所) address.",
      "sourceRef": "印鑑（改印）届書, row '本店・主たる事務所'",
      "validation": { "maxLength": 300 }
    },
    {
      "name": "corporateNumber",
      "label": "Company/Corporate Number",
      "type": "string",
      "required": false,
      "description": "会社法人等番号 — the entity's existing Company/Corporate Number, when already assigned. The worked stock-company example's own annotation directs applicants to fill this in only if already known ('分かっている場合には，記載してください'), and states it is not required when this notification accompanies a brand-new entity's own establishment registration ('新設の際は記載不要です'), since no number has yet been assigned at that point.",
      "sourceRef": "印鑑（改印）届書, row '会社法人等番号'; annotation on the worked stock-company example",
      "validation": { "maxLength": 20 }
    },
    {
      "name": "submitterCapacity",
      "label": "Seal Submitter's Capacity (Title)",
      "type": "string",
      "required": true,
      "description": "資格 — the seal submitter's official capacity/title, printed on the blank template as a baseline choice of 代表取締役 (representative director, stock company)・取締役 (director)・代表理事 (representative director, association/foundation/NPO)・理事 (director), plus a blank parenthetical for any other capacity. A reference table printed on one worked example clarifies the parenthetical's use for membership companies (持分会社): 合名会社 (general partnership company) uses 社員/代表社員/清算人/代表清算人 ('member'/'representative member'/'liquidator'/'representative liquidator'); 合資会社 (limited partnership company) uses 代表社員/無限責任社員/有限責任社員/清算人/代表清算人; 合同会社 (Godo Kaisha) uses 代表社員/清算人/代表清算人. Modelled as free text, not an enum, since no single source document examined enumerates every entity type's own full title set (e.g. NPOs' and cooperatives' own capacity titles are not covered by that reference table).",
      "sourceRef": "印鑑（改印）届書, row '資格　代表取締役・取締役・代表理事・理事・（　　）'; reference table, worked 持分会社 example, page 6",
      "validation": { "maxLength": 100 }
    },
    {
      "name": "submitterName",
      "label": "Seal Submitter's Name",
      "type": "string",
      "required": true,
      "classification": "pii",
      "description": "印鑑提出者「氏名」— the full name of the individual submitting the seal (always a natural person, even when acting on behalf of a corporate representative — see the scope note in this document's own top-level description).",
      "sourceRef": "印鑑（改印）届書, row '印鑑提出者　氏名'",
      "validation": { "maxLength": 200 }
    },
    {
      "name": "submitterNameFurigana",
      "label": "Seal Submitter's Name — Furigana",
      "type": "string",
      "required": true,
      "classification": "pii",
      "description": "フリガナ — the katakana reading of the seal submitter's name, printed directly under the submitter's name and address rows.",
      "sourceRef": "印鑑（改印）届書, row 'フリガナ'",
      "validation": { "maxLength": 100 }
    },
    {
      "name": "submitterAddress",
      "label": "Seal Submitter's Address",
      "type": "string",
      "required": true,
      "classification": "pii",
      "description": "印鑑提出者「住所」— the seal submitter's residential address.",
      "sourceRef": "印鑑（改印）届書, row '印鑑提出者　住所'",
      "validation": { "maxLength": 300 }
    },
    {
      "name": "submitterDateOfBirth",
      "label": "Seal Submitter's Date of Birth",
      "type": "date",
      "required": true,
      "classification": "pii",
      "description": "生年月日 — the seal submitter's date of birth; the blank template prints a choice of era (大正／昭和／平成／西暦 — Taisho/Showa/Heisei/Western calendar year) before the month/day.",
      "sourceRef": "印鑑（改印）届書, row '生年月日　大・昭・平・西暦　年　月　日生'"
    },
    {
      "name": "sealCardCarriedOver",
      "label": "Seal Card Carried Over from a Predecessor",
      "type": "boolean",
      "required": true,
      "description": "The blank template's own checkbox pair — '印鑑カードは引き継がない' (the seal card is not being carried over) vs. '印鑑カードを引き継ぐ' (the seal card is being carried over from a predecessor, e.g. an outgoing representative) — true when the latter is checked. Only relevant when a seal card (印鑑カード, the physical card used to request Seal Certificates in person) already exists to carry over; a brand-new entity has none and this is false.",
      "sourceRef": "印鑑（改印）届書, checkboxes '□ 印鑑カードは引き継がない。／□ 印鑑カードを引き継ぐ。'"
    },
    {
      "name": "priorSealCardNumber",
      "label": "Prior Seal Card Number",
      "type": "string",
      "required": false,
      "requiredWhen": { "field": "sealCardCarriedOver", "equals": true },
      "description": "印鑑カード番号 — the seal card number being carried over from the predecessor named in predecessorName.",
      "sourceRef": "印鑑（改印）届書, row '印鑑カード番号'",
      "validation": { "maxLength": 50 }
    },
    {
      "name": "predecessorName",
      "label": "Predecessor's Name",
      "type": "string",
      "required": false,
      "classification": "pii",
      "requiredWhen": { "field": "sealCardCarriedOver", "equals": true },
      "description": "前任者 — the name of the predecessor (e.g. the outgoing representative) whose seal card is being carried over.",
      "sourceRef": "印鑑（改印）届書, row '前任者'",
      "validation": { "maxLength": 200 }
    },
    {
      "name": "filedByAgent",
      "label": "Filed by an Agent (Proxy)",
      "type": "boolean",
      "required": true,
      "description": "The blank template's own checkbox pair identifying who is physically filing this notification — '印鑑提出者本人' (the seal submitter themself) vs. '代理人' (an agent/proxy) — true for the latter. When true, the notification's own embedded power-of-attorney block (agentName/agentAddress/powerOfAttorneyDate/delegatesSealNotification/delegatesDocumentReturnRequest) must be completed, and the submitter's own registered personal seal (rather than the agent's) is still what must be affixed to that block, per the template's own instructional note.",
      "sourceRef": "印鑑（改印）届書, checkboxes '届出人　□ 印鑑提出者本人　□ 代理人'; note (注３)"
    },
    {
      "name": "agentName",
      "label": "Agent — Name",
      "type": "string",
      "required": false,
      "classification": "pii",
      "requiredWhen": { "field": "filedByAgent", "equals": true },
      "description": "The name of the agent named in the notification's own embedded power-of-attorney block ('私は，（住所）（氏名）を代理人と定め...').",
      "sourceRef": "印鑑（改印）届書, 委任状 block '（住所）（氏名）を代理人と定め'",
      "validation": { "maxLength": 200 }
    },
    {
      "name": "agentAddress",
      "label": "Agent — Address",
      "type": "string",
      "required": false,
      "classification": "pii",
      "requiredWhen": { "field": "filedByAgent", "equals": true },
      "description": "The agent's address, in the same embedded power-of-attorney block as agentName.",
      "sourceRef": "印鑑（改印）届書, 委任状 block '（住所）（氏名）を代理人と定め'",
      "validation": { "maxLength": 300 }
    },
    {
      "name": "powerOfAttorneyDate",
      "label": "Power of Attorney Date",
      "type": "date",
      "required": false,
      "requiredWhen": { "field": "filedByAgent", "equals": true },
      "description": "The date printed at the foot of the notification's own embedded power-of-attorney block, alongside the submitter's own address, name, and personal seal impression.",
      "sourceRef": "印鑑（改印）届書, 委任状 block '年　月　日'"
    },
    {
      "name": "delegatesSealNotification",
      "label": "Power of Attorney Delegates: Seal (Change) Notification",
      "type": "boolean",
      "required": false,
      "requiredWhen": { "field": "filedByAgent", "equals": true },
      "description": "One of the embedded power-of-attorney block's own two independent checkboxes, scoping exactly which powers are delegated to the agent — '□印鑑（改印）の届出' (the seal/change-of-seal notification itself).",
      "sourceRef": "印鑑（改印）届書, 委任状 block '□印鑑(改印）の届出'"
    },
    {
      "name": "delegatesDocumentReturnRequest",
      "label": "Power of Attorney Delegates: Return of Original Attached Documents",
      "type": "boolean",
      "required": false,
      "requiredWhen": { "field": "filedByAgent", "equals": true },
      "description": "The embedded power-of-attorney block's second independent checkbox — '□添付書面の原本還付請求及び受領の権限' (the authority to request and receive the return of original attached documents, e.g. the personal seal certificate below).",
      "sourceRef": "印鑑（改印）届書, 委任状 block '□添付書面の原本還付請求及び受領の権限'"
    },
    {
      "name": "reuseSealCertificateFromIncorporationApplication",
      "label": "Reuse the Seal Certificate Already Attached to a Simultaneous Registration Application",
      "type": "boolean",
      "required": true,
      "description": "The blank template's own checkbox waiving a separate personalSealCertificateFile attachment — '市区町村長作成の印鑑証明書は，登記申請書に添付のものを援用する' (citing/reusing the municipally-issued seal certificate already attached to a registration application) — available only when this notification is filed at the same time as an entity-establishment (or other) registration application that itself already encloses that certificate.",
      "sourceRef": "印鑑（改印）届書, note (注４), checkbox '□ 市区町村長作成の印鑑証明書は，登記申請書に添付のものを援用する。'"
    },
    {
      "name": "destinationLegalAffairsBureauOffice",
      "label": "Destination Legal Affairs Bureau / Branch / Sub-office",
      "type": "string",
      "required": true,
      "description": "（地方）法務局　支局・出張所 — the specific Legal Affairs Bureau (or its branch/局, or sub-office/出張所) having jurisdiction over the entity's registered head office, to which this notification is filed.",
      "sourceRef": "印鑑（改印）届書, filing block '（地方）法務局　支局・出張所'",
      "validation": { "maxLength": 200 }
    },
    {
      "name": "notificationDate",
      "label": "Notification (Filing) Date",
      "type": "date",
      "required": true,
      "description": "The filing date printed directly beside the destination Legal Affairs Bureau line: '年　月　日　届出' ('[date], notified/filed').",
      "sourceRef": "印鑑（改印）届書, filing block '年　月　日　届出'"
    }
  ],
  "documents": [
    {
      "id": "personalSealCertificateFile",
      "label": "Personal Seal Certificate (印鑑証明書) of the Seal Submitter, Issued Within the Past 3 Months",
      "category": "supporting-evidence",
      "required": false,
      "requiredWhen": { "field": "reuseSealCertificateFromIncorporationApplication", "equals": false },
      "belongsTo": "applicant",
      "constraints": { "mediaTypes": ["application/pdf"] },
      "sourceRef": "印鑑（改印）届書, note (注４) 'この届書には作成後３か月以内の本人の印鑑証明書を添付してください。'"
    }
  ]
}